Camp Preparation

The following list is meant as a guide ONLY for School Groups . Camp users are responsible for their own preparation prior to attending the camp. Please contact the camp manager should you have any questions regarding the following list. Much of the following information relates to schools only but may be applicable to your group.

Amongst the jobs to be done are :

  • Dates booked and confirmed with Camp Manager
  • Schools need permission from the Principal and Board of Trustees
  • Schools need permission to use the kayaks from the Board of Trustees
  • Parents to come with you (we suggest a 1:4 ratio)
  • Costs and budgets worked out
  • Deposit paid ($200 per group to secure the booking)

Introducing Camp Kaitawa to your School

  • Gain approval from your Principal and BOT (even to then just gain interest)
  • Call a meeting of parents
  • Present a description of the camp, facilities, area, cost, as well as the intended programme at camp.
  • Seek assistance with jobs / roles for camp with your parents.

Organising A Camp At Kaitawa

Responsibility

The principal or class teacher is in charge, and is solely responsible for the camp. Parent helpers, and possibly other members of the school staff, assist the class teacher to implement the programme.

Adult/Pupil Ratios

The Adult/Pupil ratio will be laid down by your Board of Trustees. For bush activities at Kaitawa we suggest a ratio of 1;4 with minimum 5 adults for any school group.

Suggested Staffing

  • 1 class teacher
  • 1 camp parent (with First Aid or nursing experience)
  • 1 camp chef – head cook

Adults responsible for the duties

It is suggested that class teachers arrange the camp parent for themselves, someone that they can work with well, and let the other parents sort themselves into their roles.

Insurance

The provisions of the Accident Compensation Act apply to teachers, helpers and pupils. The Kaitawa Trust, School Board of Trustees or Government are not able to accept any responsibility for loss or damage to private property including money.

Travel to Camp

Many schools hire a local bus service for their trip from school to camp. Quotes should be obtained and the bus may be retained for the week. Other schools have found it cost effective to pay parents (for petrol) to take their cars for the week.

Camp Costs

The fees pay for power and fuel: soap, detergents and disinfectant: toilet paper: land and house leases; insurance, maintenance and equipment, custodian payment and other sundry costs. The Camp Fee is also payable for any adults over and above the ratio 1: 4. A Tax invoice will be provided for your stay after your visit.

You then pay School Support directly:

  • Budget Outline
  • Transport
  • Food
  • Camp Fee at $ per pupil
  • Miscellaneous (Toll calls, gifts to cooks, subsidy for children unable to pay, etc.)
  • Total cost

Fund raising methods will vary from school to school, but it is suggested that families be asked to pay a fixed amount for each child attending, and that fund raising schemes be used to obtain the balance.

Report on Camp Visit

Make sure you fill in the Kaitawa log book with the details of your visit. Please be frank as these reports keep the managers up to date with changing conditions.

Emergency Vehicle

A car must be taken to camp for use as an emergency vehicle. If this is a teacher’s vehicle, that teacher may claim mileage for the trip from school to Camp Kaitawa and return, plus any emergency trips, such as taking a child to Wairoa Hospital for examination or treatment. Claims are part of the teachers award under the NZEI Collective Contract.

Police

The police presence is at Tuai phone: 06-837 3824. They are good friends of Camp Kaitawa.

Medical & First Aid

It is the school’s responsibility to contact the Wairoa Hospital to check which doctor is on duty. In all emergency situations dial 111 without hesitation. All medicines you may require during your stay at the camp should be clearly labelled and named , and persons in your group should be aware of any medical conditions. In emergency, a kit is kept at the back door of the managers house.

First Aid Kits

Schools are expected to bring their own First Aid Kits to camp.

Emergency Pack

For day/night trips away from the camp please include:

  • First Aid Kit
  • Sleeping Bag
  • Shelter Tent
  • Emergency food and drink.

Food Supplies

Waikaremoana Holiday Park (phone: 06 837 3826) have a selection of basic groceries; however it is recommended that schools purchase all of their weekly requirements prior to attending Camp.

Rubbish Disposal

Please try to burn as much dry rubbish as possible in the incinerator (no glass, tincans). All other rubbish must be taken with you. Camp Manager will arrange collection of food scraps with you during check in. Any additional rubbish removal by camp manager will incur a charge.

Te Urewera Visitor Centre

Please ring the Visitor Centre Supervisor on phone: 06 837 3803 well before your camp to arrange a visit. As a courtesy, on the day of your arrival at Camp Kaitawa, please phone the Te Urewera Visitor Centre to confirm your arrangements with the supervisor.

Keys & Custodian

Please contact Camp Manager to arrange check in details and key collection prior to arrival. Camp Manager phone 06-8373-806 or email: campkaitawa@xtra.co.nz