The following list is meant as a guide ONLY for School Groups . Camp users are responsible for their own preparation prior to attending the camp. Please contact the camp manager should you have any questions regarding the following list. Much of the following information relates to schools only but may be applicable to your group.
Amongst the jobs to be done are :
- Dates booked and confirmed with Camp Manager
- Schools need permission from the Principal and Board of Trustees
- Schools need permission to use the kayaks from the Board of Trustees
- Parents to come with you (we suggest a 1:4 ratio)
- Costs and budgets worked out
- Deposit paid
Introducing Camp Kaitawa to your School
- Gain approval from your Principal and BOT (even to then just gain interest)
- Call a meeting of parents
- Present a description of the camp, facilities, area, cost, as well as the intended programme at camp.
- Seek assistance with jobs / roles for camp with your parents.
Organising A Camp At Kaitawa
Responsibility
The principal or class teacher is in charge, and is solely responsible for the camp. Parent helpers, and possibly other members of the school staff, assist the class teacher to implement the programme.
Adult/Pupil Ratios
The Adult/Pupil ratio will be laid down by your Board of Trustees. For bush activities at Kaitawa we suggest a ratio of 1;4 with minimum 5 adults for any school group.
Suggested Staffing
- 1 class teacher
- 1 camp parent (with First Aid or nursing experience)
- 1 camp chef – head cook
Adults responsible for the duties
It is suggested that class teachers arrange the camp parent for themselves, someone that they can work with well, and let the other parents sort themselves into their roles.
Insurance
The provisions of the Accident Compensation Act apply to teachers, helpers and pupils. The Kaitawa Trust is not able to accept any responsibility for loss or damage to private property including money.
Travel to Camp
Many schools hire a local bus service for their trip from school to camp. Quotes should be obtained and the bus may be retained for the week. Other schools have found it cost effective to pay parents (for petrol) to take their cars for the week.
Camp Costs
The fees pay for power and fuel: soap, detergents and disinfectant: toilet paper: land and house leases; insurance, maintenance and equipment, custodian payment and other sundry costs. A Tax invoice will be provided for your stay after your visit.
We suggest you prepare a budget covering the following:
- Transport
- Food
- Camp Fee at $ per pupil
- Miscellaneous (Toll calls, gifts to cooks, subsidy for children unable to pay, etc.)
- Total cost
Fund raising methods will vary from school to school, but it is suggested that families be asked to pay a fixed amount for each child attending, and that fund raising schemes be used to obtain the balance.
Report on Camp Visit
Make sure you fill in the Kaitawa log book with the details of your visit. Please be frank as these reports keep the managers up to date with changing conditions.
Emergency Vehicle
We recommend a car be taken to camp as an emergency.
Police
For emergencies call 111. For all other Police calls phone 105
Medical & First Aid
It is the school’s responsibility to contact the Wairoa Hospital to check which doctor is on duty. In all emergency situations dial 111 without hesitation. All medicines you may require during your stay at the camp should be clearly labelled and named , and persons in your group should be aware of any medical conditions. In emergency, a kit is kept at the back door of the managers house.
First Aid Kits
All groups must bring their own First Aid Kit. An emergency one is located in the porch of the managers house.
Food Supplies
Waikaremoana Holiday Park (phone: 06 837 3826) have a selection of basic groceries; however it is recommended that schools purchase all of their weekly requirements prior to attending Camp.
Rubbish Disposal
All groups must remove their rubbish upon departure.
Burnable rubbish can be incinerated, and bags are provided to remove other rubbish.
Failure to remove all rubbish will incur a $100 charge.
Keys & Custodian
The camp manager will contact you regarding access to the property.